Administrator, Asset Management & Baggage
Full-Time

Job Title: Administrator, Asset Management & Baggage

Full-Time Position

Position Overview: This position is accountable for managing all day-to-day administrative activities for the department, exercising independent judgment in resolution of administrative problems, conducting research, and disseminating information via telephone, mail, and email.

Reports To: The Administrator, Asset Management & Baggage reports to the Vice President, Asset Management & Baggage, and supports the following departments: IT & Digital and Terminal Redevelopment.

FLSA Status: Non-Exempt

Salary Range: $70,000 - $80,000

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for creating and maintaining schedules for the day-to-day staff, including but not limited to the following:

• Review and coordination of vacation, and all other PTO with department Vice Presidents

• Maintains multi-departmental attendance records

• Provides administrative support for departmental staff, including the development of formal presentations, spreadsheets, and reports

• Prepares presentations, reports, and materials needed for all internal and external meetings

• Responsible for completing all departmental expense reports

• Coordinates conference participation/travel for members of the department, registration, transportation, hotel accommodations, and miscellaneous details

• Performs troubleshooting for office equipment and coordinates with vendors for repairs as needed

• Compiles monthly management report/presentations

• Reviews, sorts, and actions departmental mail

• Schedules loading dock deliveries with vendors

• Administrator for all JFKIAT office supply accounts

• Manages Purchase Order and invoice process for the departments

• Maintains the department calendars for Asset Management & Baggage, IT & Digital, and Terminal Redevelopment

• Handles coordination of visitors, including security clearances

• Maintains emails contact lists

• Manages, organizes, and coordinates appointments for the department Vice Presidents

• Ensures a clean and safe office environment

• Works closely with the Manager, Executive Office & Administration

• Perform all other duties as assigned by Vice President, Asset Management & Baggage, Vice President, IT & Digital, and Vice President, Terminal Redevelopment

MINIMUM QUALIFICATIONS

Education, Training, and Experience

• Three to five years of administrative experience

• Associate’s degree preferred

Special Requirements

• Must be able to pass a criminal background check and obtain and maintain federally mandated security clearances required to work at an airport

• In-person position, 5 days per week

• Must be able to work varying days off & flexible hours if necessary

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Proficient with Microsoft Office Applications

Skills

• Active learning: Understand the implications of new information for both current and future problem-solving and decision-making

• Active listening: Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times

• Time management: Manage one’s own time or the time of others

• Coordination with others: Adjust actions in relation to others' actions

• Judgement and decision making: Consider the relative costs and benefits of potential actions to choose the most appropriate one

• Strong organizational and communication skills

Abilities

• Comprehend oral information: Listen to and understand information and ideas presented through spoken words and sentences

• Speak: Communicate information and ideas in speaking so others will understand

• Comprehend written information: Read and understand information and ideas presented in writing.

• Write: Communicate information and ideas in writing so others will understand

• Recognize problems: Tell when something is wrong or is likely to go wrong

• Reason to solve problems: Apply general rules to specific problems to produce answers that make sense

• Make sense of information: Quickly make sense of, combine, and organize information into meaningful patterns

OTHER WORK REQUIREMENTS:

• Initiative: Demonstrate willingness to take on job challenges

• Leadership: Demonstrate willingness to lead, take charge, and offer opinions and direction

• Adaptability/Flexibility: Be open to change (positive or negative) and to considerable variety in the workplace

• Dependability: Demonstrate reliability, responsibility, and dependability and fulfill obligations

• Attention To Detail: Pay careful attention to detail and other thoroughness in completing work tasks

PHYSICAL CONDITIONS/WORK ENVIRONMENT:

The Americans with Disabilities Act prohibits discrimination against a qualified individual with a disability. To be qualified for this position an individual must meet the following standards and/or be able to perform the essential functions and activities. The physical activities for this position involve pulling, pushing, and standing, sitting, stooping, walking, crouching, kneeling, and jumping. While performing the duties of this job, the employee is regularly required to travel from floor to floor and in varying outdoor weather conditions. An individual in this position may be required to lift and/or move more than 10 pounds. The essential sensory and communicative activities include feeling, hearing, and vision abilities to include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.